What is EDI?

What is EDI?

Electronic Data Interchange (EDI) refers to the structured transmission of data between organizations electronically. It is used to transfer electronic documents from one computer system to another, i.e. from one trading partner to another trading partner. Benefits can be seen in many areas, including reduced time delays, reduced labor costs, improved data accuracy and increased information accessibility.

North American standards are currently developed and maintained by a private not-for-profit organization called ANSI (American National Standards Institute). In the late 1990s, international format standards were established and introduced to facilitate business activity.

"EDI saves money and time because transactions can be transmitted from one information system to another through a telecommunications network, eliminating the printing and handling of paper at one end and the inputting of data at the other."

—Kenneth C. Laudon and Jane Price Laudon, from Management Information Systems: A Contemporary Perspective, 1990.

EDITypical Retail Process:

  1. Trading Partner transmits PO (850)
  2. Pick Tickets and Labels (UCC-128)
  3. Wholesaler transmits Advance Ship Notice ASN (856)
  4. Wholesaler transmits Invoice (810)

Additional Requirements:

  • UCC Block ID is typically required
  • Product Catalog up load (832)
  • Hang Tags / Stickers (VICS)
  • EDI testing
  • Label Validation
  • Avoid Chargebacks!

How Do I Get Started?

Getting started is easy! Go through these steps, and let us help you along the way:

1.) Fill out the Spring Systems new customer Setup Form. We'll walk you through the next two.

2.) Join GS1 (formally the Uniform Code Council): To begin doing business with an EDI trading partner, a GSI company prefix is required by most major retailers in order to conduct business via EDI. Click here for more info…

3.) Sign up for an online catalog service: Does your retailer require you to utilize a third party catalog such as Inovis, GXS, Intertrade, or a GDSN data pool? Often a particular catalog is mandated by your retailer as their preferred way for you to send them your product data. We can guide you in the right direction.

4.) Setup your vendor account and test it with your retailer. Spring Systems will act as your EDI team and take care of all EDI and label setup, testing, and verification requirements. Please feel free to email us any questions! This email address is being protected from spambots. You need JavaScript enabled to view it.

Need More Info?

Browse through some of our Case Studies.

 

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Since 2002 we have provided a vital link between Retailers, Vendors and the many Trading Partners that make up the supply chain. Our unique combination of Web Self-Service, Full Service and Integrated Service enables us to provide solutions for any vendor no matter the size of their organization or budget.

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